Athletic Programs & Operations Assistant Director

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information
The Georgia Tech Athletic Associate (GTAA) sponsors varsity intercollegiate athletics competition in 17 NCAA Division I sports for the Georgia Institute of Technology. We are a proud member of the Atlantic Coast Conference. Steeped in history and success while embracing strategic innovation, our programs compete at the highest level and strive for national championships. Tech fans are passionate about their support of their beloved Yellow Jackets and cherish the many traditions involved with the program.

The Athletics Program Ops Assistant Director plays a crucial role in planning, coordinating, and executing athletic programs and events, ensuring alignment with institutional goals and compliance with governing body regulations. As an individual contributor, this position manages the operational logistics of athletic initiatives and supports the success of student-athletes and staff through effective program administration. The role collaborates with executive, senior, and staff-level stakeholders across departments to oversee initiatives that reflect industry best practices. Serving as the primary point of contact for program operations, the director facilitates communication, coordination, and alignment of objectives, deliverables, and timelines to ensure seamless execution. Throughout each phase of program execution, the director is responsible for developing and maintaining essential documentation, incorporating input from relevant stakeholders to ensure accuracy and clarity.

Job Duty 1 -
Ensure the efficient and accurate execution of key initiatives as directed by the Athletic Director, Deputy Athletic Director, and Chief of Staff. These projects span the full scope of the department and may include, but are not limited to, ACC and industry benchmarking, fan engagement strategies, compliance initiatives, corporate partnerships, development efforts, business operations, and departmental culture.

Job Duty 2 -
Align with the Chief of Staff to strategically plan, manage, and execute high-impact events and initiatives, and special programs that align with organizational goals, foster stakeholder engagement, and support broader program objectives.

Job Duty 3 -
Coordinate and manage logistics for events hosted by the Office of the Athletic Director, including those involving teams, student-athletes, internal staff, and external stakeholders. Serves as the primary point of contact for the Athletic Director's hospitality suite during home games and select neutral-site or away events, ensuring that guests receive timely game-day information, including tickets, parking passes, and access details. Act as a secondary contact for postseason or large-group travel coordination.

Job Duty 4 -
Support the advancement of program objectives, priorities, and goals by applying best practices and recognized industry methodologies to ensure consistency, efficiency, and alignment with organizational strategies.

Job Duty 5 -
Facilitate or actively contribute to team and program meetings by clearly communicating timelines, key milestones, and progress updates to ensure alignment and informed decision-making across stakeholders.

Job Duty 6 -
Develop and maintain key program artifacts, including agendas, presentations, meeting minutes, and supporting documentation for program teams. Prepare comprehensive reports and program documentation to ensure transparency, alignment, and informed decision-making.

Job Duty 7 -
Collaborate with Institute stakeholders and serve as a point of contact for initiatives, such as coordinating training activities and participating in discussions with other groups related to the Office of the Athletic Director. Interact regularly with program sponsors, stakeholders, program teams, and others to determine their needs and use the existing program methodology to develop plans to address these efficiently.

Job Duty 8 -
Manage the Athletic Director's calendar and handle the creation and distribution of official communications on behalf of the Office of the Athletic Director, including emails, memos, and formal correspondence.

Job Duty 9 -
May provide training, guidance, and support to Office of Athletics staff, particularly in the effective use of tools and methodologies that enhance program management practices and outcomes.

Job Duty 10 -
Perform other job-related duties as assigned.

Educational Requirements
Bachelor's degree in a related field, or an equivalent combination of education and experience.

Required Experience
Three or more years of relevant experience.

Preferred Educational Qualifications
Master's degree in a related field, or equivalent.

ABILITIES
o Specialized abilities required for this job include the ability to analyze and translate metrics
o Exceptional leadership, project management, and presentation skills
o Advanced computer skills, including Microsoft Office-related computer applications
o Ability to manage multiple commitments and to communicate among constituencies, with a strong
attention to detail and follow-up skills

KNOWLEDGE
o Knowledgeable on current high-impact practices in higher education
o Demonstrated knowledge of representing and conveying the Center's mission and helping meet its
goals
o Must be able to participate in relevant professional development activities as outlined by leadership
o Knowledge and expertise in operations planning

SKILLS
o Excellent verbal and written communication, as well as customer service skills.
o Skilled at aggregating and analyzing data. Excellent organizational and interpersonal skills.
o A must-have mindset that includes initiative, independent judgment, teamwork, and problem
solving

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position has financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will travel
This position does not require security clearance.

Location: Atlanta, GA 30332

Successful candidate must be able to pass a background screening, including a credit check due to the financial responsibilities of the position. Please visit Georgia Tech's Pre-Employment Screening Policy for more information.