Position Details
Posting Summary
| Position Title |
Assistant to the Associate Dean of Academic Affairs |
| Overview |
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.
The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. |
| Job Responsibilities |
As a forward facing role, this individual will provide comprehensive administrative support to the
Wegmans School of Pharmacy's Offices of Academic Affairs (OAA) and Student Affairs, supporting student and faculty services. Prior experience in an academic setting and demonstrated professionalism are strongly preferred. Overall support will include, but is not limited to:
OAA and OSA Support:
- Serve as a primary point of contact: welcome visitors, screen calls, and monitor departmental emails.
- Coordinate meetings, schedules, room reservations, and event logistics.
- Draft and manage correspondence and communications (e.g., mail merges).
- Provide administrative support to assigned committees and faculty initiatives.
- Collaborate with School of Pharmacy staff on school-wide events and communications.
- Coordinate with University offices as needed
Data/information management
- Maintain and manage data for reports, accreditation materials, and student records.
- Support Banner and course management systems; liaise with the Registrar's Office
- Manage systems and documentation housed in the University, such as a course management system, to support the student experience
- Support for Dean Suite
- Other duties as assigned
The OSA in the WSoP:
- Planning/execution of special events such as the P1 Orientation/Immersion, Honors Night, Awards Luncheon, etc.
- Monitor and update WSoP announcement screens.
- Support student organizations and maintain event documentation.
Budget responsibility:
- Coordinate annual disbursement of student affairs monies to the various organizations/clubs in the WSoP
- Manage budgets for the OSA, Student Government (PSGA), and student organizations' accounts and funds
- Prepare expense reimbursement and coordinate disbursement requests for OAA/OSA, PSGA, and student organizations.
- Process purchasing card statements
- Place orders for OAA/OSA-related activities
|
| Education / Experience |
An associate degree and/or previous experience in an academic environment is desirable.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and professional demeanor.
- High degree of organization and ability to manage multiple priorities.
- Demonstrated self-motivation and independent problem-solving in a dynamic environment.
- Ability to maintain confidentiality and handle sensitive information appropriately.
|
| Competencies / Skills |
Applicants should have:
- Basic computer skills
- Proficiency with common computer office programs (e.g., Microsoft Office, Foxit, internet) and general office equipment
- Ability to learn and use University systems and new computer-based applications
- Experience with scheduling tools and managing digital communications.
|
| Supervision of Employees |
May supervise work-study students |
| Work Environment |
Pleasant office environment |
| Equipment to be Used |
- Computers and peripherals
- Copier/Printer
- A/V equipment
|
| Job Type |
Full-time |
| Work Hours |
Full-time, 12 months, 35 hours a week. May be required to work additional hours if needed. |
| Special Conditions for Eligibility |
|
| Minimum Number of References Requested |
3 |
| EEO Statement |
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (
titleix@sjfc.edu<>
titleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111). |
| Work Location |
Pittsford |
| FLSA |
Non-Exempt |
| Salary / Hourly Range |
18.15-20.00/HR |
| Notes |
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed
here
|
Posting Detail Information
| Posting Number |
S00718P |
| Desired Start Date |
|
| Open Date |
|
| Open Until Filled |
Yes |
| Special Instructions to Applicant |
|
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter
Optional Documents
|
St. John Fisher College
Jul 30, 2025