| JOB SUMMARY: |
| The Regulatory Operations Associate will partner with brand teams to assist in preparing and submitting promotional materials into client submission portals. This associate should have strong planning, problem-solving, and organizational skills; excellent written and oral communication skills; and basic skills in Excel, Word, PowerPoint, Outlook, and Teams. |
| ESSENTIAL FUNCTIONS: |
| Uploads, tag, and link promotional materials into client MLR submission portals such as Veeva Vault and Aprimo. |
| Establishes and maintain master tag libraries, portal login sheets, and submission tracker for agency brands. |
| Manages reference upload process. |
| Ensures client comments are distributed after MLR reviews. |
| JOB DUTIES/RESPONSIBILITIES: |
- Supports multiple brands with oversight, as needed.
- Works in a fast paced, quick turnaround environment.
- Collaborates with teams, departments, and potentially, clients.
- Proactively manages to resolve questions regarding submissions/deadline delivery and managing workload.
- Takes direction: oversight from manager.
- Communication: Provides status of work and time management.
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| DEGREE/DIPLOMA |
AREA OF STUDY |
REQUIRED/PREFERRED |
| Associates and/or Bachelors |
N/A |
PREFERRED |
| LICENSES AND CERTIFICATIONS: |
| |
| MINIMUM EXPERIENCE |
AREA OF EXPERTISE |
REQUIRED/PREFERRED |
| 0-1 Years |
Familiarity with medical terminology and healthcare a plus |
|
| KNOWLEDGE AND SKILLS: |
- Basic office etiquette.
- Some familiarity with medical terminology a plus.
- Strong planning, problem solving, and organizational skills.
- Excellent written and oral communication skills.
- Basic skills in Excel, Word, PowerPoint, Outlook, and Teams.
|
| COMPETENCIES: |
- Must know how to manage time, operate in a fast-paced/high-pressure environment, and prioritize tasks to meet tight deadlines.
- Willingness to learn, grow (career vs. job).
- Flexibility with hours based on business needs.
- Organizational and communication skills.
- Ability to work well with other departments.
|
| STATEMENT OF UNDERSTANDING: |
| We are providing you with this job description as a guideline for your role. Based on your team, your role may vary slightly, and you may perform other duties or have responsibilities that are dictated by business needs. However, if you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner. In addition, this job description is not intended to include modifications consistent with providing reasonable accommodation for a disability. |
The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee's/applicant's background, pertinent experience, and qualifications.
About the Agency
https://www.area23onhudson.com/
Part of the IPG Health network, what sets AREA 23 on Hudson apart is not what we do, but how we do it. We are redefining what medical communications looks like-injecting creativity and boldness into a historically regimented discipline. Medical communication works best when it's more than just facts. Delivering scientifically accurate and credible medical education isn't enough. Truly reaching audiences requires creativity that makes the science engaging and memorable.
For U.S. Job Seekers
It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
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IPG Health
Jul 30, 2025