Director of Medical Staff Recruitment and Onboarding

We have the great privilege of helping patients and families re-build their lives. It's extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients "Ask for Mary," they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes.The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Director of Medical Staff Recruitment and Onboarding leads strategic efforts to attract, recruit, and retain top-tier providers in alignment with Mary Free Bed Rehabilitation Hospital's mission and growth goals. As a key partner to executive and clinical leadership, this role collaborates across departments - including the MFB Medical Group, System Site Leaders, Human Resources, and Marketing - to ensure a seamless, high-quality recruitment and onboarding experience that fosters long-term provider engagement and organizational success.

Essential Job Responsibilities

Strategic Recruitment & Talent Acquisition

• Develop and execute strategic recruitment strategies for physician, APP, and psychology roles.
• Administer all physician and APP recruitment efforts across the MFB System.
• Proactively source, screen, and maintain a pipeline of qualified candidates, particularly in Physical Medicine & Rehabilitation, psychology, and advanced practice specialties.
• Partner with the CMO and VP of the MFB Medical Group to assess current and future workforce needs.
• Act as the primary liaison for candidates throughout the recruitment process, ensuring a positive experience and timely follow-up.

Candidate Sourcing & Screening

• Post job openings on appropriate channels; manage relationships with job boards, search firms, and academic programs.
• Research and attend conferences, job fairs, and other recruitment opportunities to promote MFB.
• Develop and maintain relationships with PM&R residency and fellowship programs nationwide.
• Collaborate with Marketing to design compelling digital and print recruitment materials and campaigns.
• Assist with the development of promotional materials for recruitment events (e.g., banners, posters).

Interview Coordination & Candidate Experience

• Schedule and coordinate on-site interviews, travel arrangements, tours, and itineraries.
• Collaborate with system site-level recruiters to organize well-structured and meaningful candidate visits.
• Travel to System locations to assist with site visits and interviews as needed.
• Maintain regular candidate communication throughout the recruitment process.

Recruitment Tracking & Metrics

• Maintain an accurate candidate tracking database, documenting all aspects of the recruitment process (e.g., position status, interviews, offer outcomes, reasons for declinations).
• Track and report on key recruitment metrics to inform strategy and improve outcomes.

Onboarding & Integration

• Partner with MFB system leadership and site recruiters to develop and execute a structured onboarding plan for all new hires.
• Coordinate Mary Free Bed-specific onboarding elements, including IT setup, orientation, and lab coat distribution.
• Support credentialing processes in collaboration with System and MFB credentialing departments.
• Travel to System sites to support first-week onboarding and provide in-person assistance.
• Maintain weekly onboarding check-ins with new hires for the first 90 days to ensure a smooth transition.

Locum Tenens Recruitment & Support

• Assist with screening and onboarding of locum tenens providers in partnership with the VP of MFBMG and CMO.
• Coordinate credentialing and onboarding logistics for locum assignments across MFB and System sites.
• Provide onsite support during the locum's first week to ensure a positive and effective start.

National Presence & Outreach

• Represent MFB at national and regional PM&R and medical conferences and events.
• Host the annual "MFB Rehabilitation Cocktail Event" at the AAPM&R National Conference.
• Partner with Marketing and HR to enhance MFB's online recruitment presence, including job boards, LinkedIn, and the careers page.
• Promote MFB PM&R opportunities in partnership with PM&R residency programs across the country, in alignment with MFB's own residency program.

Leadership Must-Haves will be followed for patient and staff interactions:

• We'll embrace all people by:
  • Treating everyone with dignity and respect.
  • Opening more doors to opportunity for others to succeed.
  • Growing talent and people.
  • Ensuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status.
  • Taking action against discrimination.
  • Honoring our differences and how we collaborate.
  • Educating staff, patients and the communities we care for.
  • Restoring hope and freedom, together
• Rounding
• Thank You Notes
• Employee Selection/Peer Interviewing
• Key Words at Key Times
• AIDET + Promise
• Standards of Behavior

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Bachelor's degree in Human Resources, Business Administration, Health Administration, or relevant field required.
• Minimum 5 years of progressive experience in physician recruitment, onboarding, or healthcare talent acquisition, with at least 2 years in a leadership or strategic role.
• Proven ability to build and sustain strong, collaborative relationships with physicians, healthcare executives, and cross-functional teams.
• Demonstrated passion and energy for leading change initiatives and driving continuous improvement in recruitment and onboarding processes.
• Strong understanding of rehabilitation services, healthcare operations, and principles of physician engagement, marketing, and sales
• Exceptional written, verbal, and interpersonal communication skills, with the ability to influence and engage diverse stakeholders.
• Ability to work independently while also thriving in a team-oriented environment to address challenges and implement effective solutions.

Preferred Job Qualifications

• Master's degree in relevant field preferred.
• Extensive experience in physician, healthcare or agency recruiting.

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Majority

Traverse or move around work location: Frequently

Use keyboard: Frequently

Operate or use department specific equipment: None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Frequently

Transport, position, and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds: Occasionally

Up to 50 pounds: _____

Up to 75 pounds: _____

More than 100 pounds: _____

Other weight: Up to___ pounds _____

Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at recruitment@maryfreebed.com.

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.