Coordinator III, Fixed Assets

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Lone Star College-System Office

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 5000 Research Forest Drive, The Woodlands, TX 77381.

PURPOSE AND SCOPE:

The Coordinator IIl, Fixed Assets provides oversight and facilitation of day to day and some long-term operations. Provides high-level coordination, guidance and direction for logging, tracking, controlling, and disposing of the System's fixed assets to ensure proper safeguarding and effective management. Serves as the subject matter expert in system wide processes for the life cycle management of equipment and other fixed assets. Verifies the accuracy of accounting records in the iStar fixed asset module. Coordinates with campus Vice Presidents of Administration (VPADs) and Division Operations Managers (DOMs) to schedule periodic inventory reviews and manage the disposal of obsolete items. Ensures compliance with fixed asset guidelines and alignment with institutional policies, procedures and goals. Collaborates with VPADs and DOMs to identify and implement process improvements. This position requires regular travel to various LSC campus sites to ensure accurate inventory management, compliance with internal policies, and adherence to governmental reporting standards and Generally Accepted Accounting Principles (GAAP).

ESSENTIAL JOB FUNCTIONS:

1. Collaborates with VPADs and DOMs to establish guidelines for the logging, maintenance, retention, and disposition of fixed assets and related records for their campuses, as needed, and ensures compliance with those guidelines. Investigates non-standard situations and provides solutions and recommendations for equipment life cycle
2. Oversees the distribution of campus inventory tags for designated assets and equipment, and the replacement of damaged tags. Ensures inventory tags are used in sequential order to avoid duplicates or breaks in numerical order
3. Capitalizes assets (e.g., furniture, computers, basic equipment, vehicles, leases, etc.). May capitalize costs of improvements and betterments of existing assets. Maintains a standardized list of items to be treated as controlled assets
4. Determines whether property should be classified as an asset system, group asset, or individual property unit, and documents the classification accordingly. Establishes basic parent-child relationships for betterment accounting purposes
5. Prepares various reports using pre-established and standardized programs (e.g., Asset Listing, Table Listing, Transaction, Accounting, Insurance, Grant, Replacement Planning, Variance, etc.). May create and prepare new reports as needed
6. Records fixed assets acquired with grant funding. Follows guidelines and formal disposition instructions for grant funded assets exceeding Federal/State accountability levels
7. Leads scheduled and periodic physical inventories with campus VPADs and DOMs by locating and counting assets, uploading field inventory results, and reconciling discrepancies. Performs scheduled closing procedures. Executes scheduled depreciation processes and generates reports such as Current Valuation, Net Changes, Schedule of Assets, Depreciation Register, Asset Additions and Disposals, and Financial Adjustments
8. Coordinates with campus management to identify lost or stolen assets, conducts investigations, and submits reports related to alleged theft, misuse, or other property management issues. Retires and writes off unrecoverable assets as needed
9. May perform scheduled closing procedures. Runs scheduled depreciation procedures and generates reports (e.g., Current Valuation, Net Changes, Schedule of Assets, Depreciation Register, Asset Additions and Disposals, Financial Adjustments, etc.)
10. Arranges and completes physical transfer/disposal of surplus/obsolete items (working with vendors). Performs disposal transactions to remove assets from service. Ensures system calculates gains/losses after sale/retirement proceeds are recorded
11. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to travel to various LSC locations
• Willingness to travel frequently to various LSC locations
• Proficiency in computer and office software packages, including MS Word and Excel, with working knowledge of spreadsheets and Inventory Management databases
• Strong database management skills
• Familiarity with technical hardware, including general knowledge of computer equipment
• Excellent organizational skills and strong attention to detail
• Ability to work independently and manage multiple priorities across locations
• Effective communication and interpersonal skills to interact with faculty, staff, and administration
• Ability to effectively communicate to various levels of management

PHYSICAL ABILITIES:

The work requires some physical exertion, such as long periods of standing; walking; recurring bending, crouching, stooping, stretching, reaching, or similar activities; or recurring lifting of light to moderately heavy items, such as typewriters and record boxes. The work may require specific, but common, physical characteristics and abilities, such as above average agility and dexterity.

WORK SCHEDULE & CONDITIONS:

• Must have reliable means of transportation for travel to various LSC locations
• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• Bachelor's degree and at least 1 year of related experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• At least 3 years of relevant experience in asset management or inventory
• Specialized training in assets management and/or inventory control

Hiring salary range is $48,152-$55,375

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

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ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.