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Job Description: The Coordinator I, Event Planning supports the planning, execution, and evaluation of events including tradeshows, corporate meetings, incentive programs, and internal events.
- Assist with pre-event planning, including venue research, vendor outreach, shipping logistics, and internal communications.
- Maintain and update event calendars, project timelines, task trackers, and registration reports.
- Assist with tradeshow logistics including booth asset management, promotional items, shipping, and registration tracking.
- Collaborate with marketing, sales, and travel teams to support program goals and deliver exceptional experiences.
- Assist in managing event registration platforms, including Cvent-setting up registration websites, managing attendee lists, and pulling reports.
- Leverage Salesforce.com to track leads, support event ROI reporting, and assist in post-event follow-up.
- Help track expenses in Concur, manage invoices for SAP, and assist with reconciling budgets post-event.
- Prepare post-event surveys, recaps, and presentation decks for internal reporting.
- Provide general administrative support to the Director of Meetings & Special Events and a wider events team.
- Travel as need and participate in event execution.
- Perform other duties that support the overall objective of the position.
Education Required:
- High School
- Or, any combination of education and experience which would provide the required qualifications for the position.
Experience Required:
- Currently pursuing a degree in Hospitality, Event Management, Marketing, Communications, or a related field.
Knowledge, Skills & Abilities:
- Knowledge of:Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Skill in:Strong communication skills, both written and verbal. Strong organizational and time-management skills with excellent attention to detail,
- Ability to:Manage multiple projects and prioritize in a fast-paced environment. Team player with a can-do attitude and eagerness to learn.
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
NextGen Healthcare is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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NextGen Healthcare
Jun 18, 2025