Position Details
Position Information
| Recruitment/Posting Title |
Administrative Assistant |
| Job Category |
Staff & Executive - Healthcare - Administrative Services |
| Department |
NJMS-Emergency Medicine |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, the State University of New Jersey, is seeking an Administrative Assistant for the Emergency Medicine Department within New Jersey Medical School.
The Department of Emergency Medicine at Rutgers New Jersey Medical School is seeking a full-time (1.0
FTE) staff member to serve as a Program Assistant and provide departmental support. In this dual role, 60% of the position will focus on assisting the Residency Coordinator with the coordination and implementation of activities related to the residency and post-graduate education programs, including administrative support for resident training and documentation. The remaining 40% of the role will involve assisting the department with reviewing and managing billing reports to ensure accuracy and support operational efficiency.
Among the key duties of the position are the following:
- Assist in implementing and coordinating the operation of the Residency Education Office, ensuring compliance with documentation and management standards set by institutional, regional, and national oversight bodies.
- Work under the supervision of the Director of Administration and Residency Program Director, and receive direction from the Program Coordinator to meet all internal and external compliance and documentation requirements in coordination with the NJMS GME Office.
- Assist in gathering, interpreting, and formulating GME data to ensure all program deadlines are met.
- Assist with the planning and coordination of recruitment, credential verification, and resident documentation in consultation with the Emergency Residency Coordinator.
- Under the Residency Coordinator's supervision, prepare and process Resident verification forms/letters, contracts, evaluations, semi-annual evaluation files, surveys, certifications, and NJ permit packages.
- Assist in creating and maintaining files in the New Innovations database, ensuring the accuracy and organization of residency records
|
| FLSA |
Nonexempt |
| Grade |
192 |
| Salary Details |
A maximum of $50,680.50 is budgeted for this position. |
| Minimum Salary |
27.800 |
| Mid Range Salary |
28.300 |
| Maximum Salary |
29.150 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement and may be eligible for a compressed workweek or a flex workday schedule. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
Teamsters 97 |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
PERS |
Qualifications
| Minimum Education and Experience |
- Associate's Degree plus two (2) years of administrative/secretarial experience.
- Equivalent experience, education and/or training may be substituted for the education requirements
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Must have superior written and verbal skills along with excellent interpersonal communication skills.
|
| Preferred Qualifications |
- Grants budget and accounting experience desired, bilingual desired.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
PHYSICAL DEMANDS:
- No significant physical demands aside from routine office work.
- Must be able to lift or exert a force up to thirty-five (35) pounds.
WORK ENVIRONMENT;
- Office environment.
- Moderate noise level.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST1359 |
| Posting Open Date |
06/17/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Newark (RBHS) |
| City |
Newark |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance
Jun 17, 2025