Workforce Relations Specialist

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UCI Human Resources (HR) serves the UCI enterprise in three distinct business units: Health (Academic Hospitals and Community Network), College of Health Sciences, and Main Campus. UCI HR's vision is to empower people to drive a culture of innovation, learning, and service that requires us to enable the success of individuals within the UCI community and those who aspire to join. The HR enterprise consists of the Partnership for Strategy and Innovation (Partnership), People Services, Health HR, Campus HR, and the Office of the Senior Vice President and Vice Chancellor, Human Resources. The Partnership serves as a strategic center responsible for planning and implementing strategic initiatives across the entire UCI HR enterprise. People Services is a trusted partner in providing administrative support functions that allow the UCI community to focus on their core functions to accomplish the UCI mission of teaching, research, public service, and patient care. Members of the Partnership and People Services work in close collaboration with all three business units to leverage expertise across the enterprise. https://hr.uci.edu/

The Workforce Relations Specialist is responsible for the management of and compliance with specific conditions applicable to the University of California, Irvine (UCI) from federal and state laws, provisions in bargaining contracts, policies, and procedures. The primary focus is on compliance with contracting out provisions as specified in State Senate Bill 820, Regents Policy 5402, and in bargaining agreements.

Utilizing effective project management skills, the incumbent manages a range of special projects in employee and labor relations. Collaborates with internal UCI units, external partners, and the People Analytics team to support compliance efforts and ensure successful project completion. Utilizes strong data collection, tracking, and database management skills to maintain accurate, up-to-date dashboards that support timely and informed decision-making. Drafts responses on behalf of UCI leadership to represent positions on different issues.

Incumbent will serve as the point of contact for UCI on contracting out issues, in close collaboration with UCI Procurement. Advises on, and tracks contracts for covered services and develops reports. Drafts and tracks notice letters to unions regarding contracting issues. Coordinates responses to Office of the President and union requests for information. Manages and corresponds on execution of Wage and Benefit Parity Amendment Agreements and identification of Qualified Individuals. Communicates with contractors to ensure the compliance with Wage and Benefit Parity and tracks Qualified Individuals hours. Tracks and provides yearly wage and benefit parity rates and amendments. Coordinates with HR Business Partners and Talent Acquisition regarding insourcing of Qualified Individuals.

This position cultivates strong, collaborative relationships with HR and its clients, identifies opportunities for enhancing organizational effectiveness, and serves as a technical point-of-contact for assigned functional area.

Uses advanced operational concepts and objectives to resolve highly complex issues. Regularly works on issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Primarily deals with programs and proposals with broad impact across the function, research initiative, program and / or organization. Contributes to special projects, including overseeing the implementation of new programs and process improvements, as needed in support of Workforce Relations goals. Supports additional Workforce Relations functions as needed, such as coordinating timely and accurate responses to requests for information (RFIs).

Required:

• Minimum 6 years' relevant experience
• Minimum 3 years' experience in data management, tracking, and analysis.
• Project management experience.
• Advanced knowledge of common organizational- or research-specific and other computer application programs.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Excellent collaboration skills.
• Ability to use discretion and maintain all confidentiality.
• Advanced project management skills.
• Thorough knowledge of organizational or initiative processes, protocols and procedures.
• Ability to multi-task with demanding timeframes.
• Advanced knowledge of applicable policy analysis techniques.
• Advanced analytical / problem-solving skills.
• Advanced organizational skills including those applied to project management.
• Bachelor's degree in related area and / or equivalent experience / training

Preferred:

• Proficiency in data analysis and visualization, including experience building dashboards using tools such as Excel, Tableau, Power BI.
• Experience in a labor relations function.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $85,400 - $121,100 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.