Bookkeeper I

Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes eight primary care sites, 40 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Bookkeeper I.

In this role, the successful candidate Under the supervision of the Education Director of the Center, the bookkeeper / family coordinator shall be responsible for working within the framework of Sunset Bay Community Services, NAEYC, DOH, DOE, and ACS policies and procedures

Job Responsibilities:

• Children's data entry
• Kronos: ensure all staff and subs planed work schedule and actual work schedule are matched; enter staff's time off as soon as it's approved; find out and add comment to the missing punches, etc.
• Answer phone calls and oversee phone system
• Greet children and families
• Speak to walk-in parents about program & ACD
• Fee Collection & Fee Ledger (ACD & Private): record fees and issue receipts to parents every Friday
• WES ' Verify changes (add and / or drop) with supervisor and complete report on-line every Friday and as needed
• Payables ' review and enter all invoices (Magical, Warren St, St. Andrew)
• Oversee Kitchen orders
• Timecard & Payroll- Completed payroll must be faxed to Vidya/ Kathy Friday before 11AM.
• Vacation / Sick records for employees
• Late fee letter to parents ' 1st reminder letter must be sent out to parents by the 15th day of the month and 2nd reminder letter must be sent out to parents 5 days before the month ends.
• ACD and PAC fee deposit - 1st deposit by the 15th day of the month and 2nd deposit before the month ends
• ACD 1 - Complete the report on WES and manually, obtain approvals for manual report, and send the report to Magical Years no later than the 10th day of the following month. Manual ACD1 report must be faxed and sent out to ACS no later than the 15th day of the following month
• Private Fee Summary Report ' Must complete, obtain approval, and submit to Grants Fiscal no later than the 15th day of the following month.
• CACFP Report - Complete the report, obtain approvals, and send the report to Magical Years no later than the 10th day of the following month. CACFP report must be sent out to Albany no later than the 15th day of the following month.
• CACFP Claim Form: complete and obtain approvals as soon as all reports are collected from other center. ( only apply to Magical Years Bookkeeper)
• ACD Fee Summary Report ' Must complete, obtain approval, and submit to Grants Fiscal no later than the 5th day of the following month
• Private fee deposit ' Submit to Karen at Grants Fiscal along with the Private Fee Summary Report.
• Vacation & Sick Summary for employees
• Maintain Waiting List
• Update Children's Enrollment form
• Children's medical (new and follow-up)
• Enrollment for new subs and staff ( LMC-complete forms, obtain approvals, and arrange for orientation prior to work)
• Finger Printing and State Clearance
• Insurance & Benefits (Union)
• Order office supplies
• Order housekeeping supplies
• Oversee facility issues
• Intakes for new ACD cases and ACD recertification
• Petty Cash for ACD, CACFP, and PAC

Minimum Qualifications:
To qualify you must have a High school diploma or equivalent.

Preferred Qualifications:
Associate Degree in Accounting or related field
Is familiar with Kronos, WES, UPK, CACFP, NYC Health Department Regulations, ACS eligibility requirements.
Strong written and oral communication skills.
Extremely organized.
Strong computer skills including Excel.
Bilingual

Qualified candidates must be able to effectively communicate with all levels of the organization.

Family Health Centers at NYU Langone provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

Family Health Centers at NYU Langone is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Family Health Centers at NYU Langone's Equal Employment Opportunity (EEO) policy. Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $31,200.00 - $50,600.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here