SENIOR ADMINISTRATIVE ASSISTANT

BID/JOB ANNOUNCEMENT

SR. ADMINISTRATIVE ASSISTANT

DEPARTMENT OF WATER MANAGEMENT

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $60,720; Grade: B-12

Applications for this position will be accepted until 11:59 pm CDT on Wednesday, April 30, 2025.

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, performs administrative and office management support functions of a complex nature for a City manager, OR supervises staff performing office, clerical and/or administrative functions, and performs related duties as required

ESSENTIAL DUTIES

* Assist the Assistant Commissioner/Security Section with the supervision/scheduling/transfers/bids, etc. for 35 DWM Watchman.

* Research, compile and analyze data to prepare programmatic and administrative reports.

* Participate in special projects/events and prepare reports of findings.

* Create and maintain databases and spreadsheets using various software packages, including IVIS software for badging DWM employees.

* Act as a specialist in the review and processing of applications for DWM employees and contractor badges while recommending approval or disapproval.

* Draft, edit, proofread reports and documents as directed.

* Compose/draft correspondence for supervisors signature.

* Order and maintain materials and supplies and resolve any problems with vendors as appropriate.

* Assist with the preparation of the annual security budget.

* Prepare/Assist with employees work schedules.

* Supervise the maintenance, filing, scanning and storage of electronic and manual reports, including request for video documents.

* Attend meetings/committees with and in the absence of a supervisor.

* Participate in task force committees, such as DNC committees.

Additional duties may be required for this position.

LOCATION: 1000 East Ohio

HOURS: 8:00 am - 4:00 pm, Monday - Friday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

Three years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience

NOTE: You must provide your degree/transcripts at the time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a universal assessment as part of the interview. The interviewed candidate possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor