Payroll Manager

Summary:

The Payroll Manager within the Hill Mechanical Corporation ("HMC") division of Hill Group ("Hill") will be responsible for managing all payroll functions for our multi-state, multi-union company. The Payroll Manager will become familiar with all collective bargaining agreements (CBAs), and have an understanding of federal, state, local and union payroll laws and regulations.

Key Responsibilities:

• Oversee and manage end-to-end payroll processing for approximately 1,100 employees across five legal entities using the COINS ERP system.
• Ensure compliance with multi-state and local payroll laws, union agreements, and company policies, while maintaining up-to-date knowledge of regulations.
• Develop and implement payroll policies, procedures, and internal controls to optimize payroll efficiency and accuracy.
• Lead, train, and mentor the payroll team, providing guidance on complex payroll issues and compliance matters.
• Collaborate with HR and Finance to ensure payroll alignment with company objectives and regulatory requirements.
• Oversee payroll reporting, including certified payroll submissions, tax filings, deductions, and garnishments.
• Ensure compliance with all collective bargaining agreements (CBAs) and facilitate union payroll reporting.
• Manage monthly Workers' Compensation reports and coordinate audits with insurance carriers.
• Handle payroll discrepancies, resolve escalated employee inquiries, and provide excellent internal customer service.
• Identify opportunities for process improvements and drive payroll automation initiatives.
• Partner with auditors and regulatory agencies during payroll-related audits and compliance reviews.
• All other duties assigned.

Experience and Qualifications:

• Bachelor's degree in accounting, finance or related field preferred
• 5-7 years minimum experience in payroll manager, with at least 2 years in managerial or leadership role. Union environment preferred.
• Proficiency in all Microsoft Office Suite (Word, Excel, Outlook, Project, and PowerPoint).
• Proven experience as a Payroll Manager or in a similar payroll processing role, preferably in the construction or union specific industries.
• Experience with multi-state payroll and union payroll processing.
• Familiarity with payroll software; experience with COINS ERP system is a plus.
• Strong knowledge of federal, state, and local payroll regulations, including multi-state payroll tax laws and compliance with CBAs.
• Strong leadership skills with the ability to mentor and develop payroll staff
• Attention to detail and problem-solving abilities.
• Strong communication and collaboration skills, with a customer service mindset.

Benefits Package:

• Pursuant to the terms, conditions and limitations of the benefit plan documents, you will be eligible for the following standard Company benefits: medical, dental, vision, short and long-term disability, Accidental Death and Dismemberment (AD&D), group life, 401(k), profit sharing, and paid time off.