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The Best Players Need the Best People. This position is responsible for supporting the operational aspects of field shoots for projects across our content teams including Originals, Social, Digital, Branded, Client Services, Commercial, International, PGA TOUR, Korn Ferry TOUR, PGA TOUR Champions, etc. The responsibilities include arranging travel accommodations for crew and contractors, drafting agreements for crew, vendors, locations, etc., processing/reconciling invoices, timecards and other expenses, coordinating weekly tournament needs and communicating relevant shoot information to production staff and freelancers.
QUALIFICATIONS
- Bachelor's degree in related field
- Minimum two years of logistics/operational experience in a fast-paced environment
- Self-starter with proven ability to prioritize multiple responsibilities and deadlines
- Demonstrated capacity to communicate effectively and work in team environment
- Highly organized with strong attention to detail
- Knowledge of field production, crewing, logistics and operations - preferably in golf or sports
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, etc.) and SAP Concur
- Ability to safely operate a utility vehicle such as, but not limited to, golf carts, utility carts and shuttle carts
RESPONSIBILITIES/DUTIES
- Facilitate onboarding, timecard submittal/approval/coding, etc. processes for contractors hired through third-party payroll service in collaboration with Production Manager and Content Production team
- Coordinate execution of necessary agreements (vendor, independent contractor, location, equipment, etc.) with Legal and invoice reconciliation and payment with Accounts Payable
- Arrange crew travel accommodations
- Coordinate tournament logistics including media center seats, golf carts, parking, credentialing, equipment storage, etc. through Tournament Directors and Media Officials
- Reconcile production expenses on corporate card through SAP Concur in accordance with policy and company timelines
- Generate production books to communicate pertinent shoot and tournament information to crews, vendors and production staff
- Coordinate insurance needs through Risk Management for any vendor, contractor, location, etc.
- Maintain freelance crew database
- Ensure compliance of drone regulations for all projects
- Procure carnets, visas, support letters and other necessary paperwork for international shoots
- Special projects or other duties as assigned
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PGA TOUR, INC.
Apr 12, 2025