Office Administrator / Technical Assistant

Merrick & Company is seeking an Office Administrator/Technical Assistant for our Space Coast office located in Melbourne, Florida. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. Only full-time candidates will be considered. Occasional overtime could be needed with short notice. This position may also require some minimal localized travel.

Typical pay hourly range for this position is $26.83 - $34.71. Base pay offered may vary depending on job-related knowledge, skills, and experience.

• General administrative and reception responsibilities in support of office functions, project teams and technical staff.
• Document control, word processing/preparation of documents, electronic filing, preparation of special reports, mail preparation and distribution.
• Assist with preparation of invoices, expense reports, and travel arrangements.
• Prepare correspondence, memorandums, briefings, and other reports required for day-to-day operation.
• Create Excel databases and enter data as required for a project.
• Maintain project records, files, statistical data, action items, time and attendance records, and meeting minutes.
• Help resolve design related administrative issues in a timely manner.
• Coordinate special events and organize meetings.
• Provide support as requested to assure that the office is maintained in a professional appearance, organization, functionality and preparedness of office equipment, copy areas, supplies, and conference rooms.
• Master the SpecsIntact program, edit specifications by using redlines from the team, and produce submittal specification documents using SpecsIntact software. This can be learned on the job.
• Contribute to project budget estimates and assure project administration duties are performed within budget.
• Order supplies and equipment as requested by management and technical staff.
• Assist with creating/submitting badge applications at various institutions (ie military bases).

• Minimum three (3) years of experience working in a similar administrative role in the client service fields such as Engineering, Architecture or Consulting Services.
• Associate's degree or equivalent experience.
• Ability and willingness to attain badged access at semi-local federal installations and provide occasional escort to subcontractors and other employees.
• Excellent communication skills and professionalism in speaking to groups, writing letters, and sending emails to employees and clients.
• Knowledge and experience working with general office machines, software, and the internet/intranet.
• Must be proficient in Microsoft Office applications, particularly the latest versions of Word, Excel, Outlook, PowerPoint, and Access.
• Knowledge of Adobe and/or Bluebeam.
• Client projects for this position require U.S. citizenship and the ability to pass an enhanced background check.

• Experience in construction, architecture or engineering related support role.
• Local candidates preferred.
• Experience maintaining construction or design project records and files.
• MS Project skills.
• Desired minimum typing skills of 60/wpm.
• Experience working with printing and copying equipment (standard print/copy/scan and also large format plotter/scanner)
• Experience with Newforma construction and design management software.

• Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account.
• Robust Employee Referral Program.
• Annual performance and compensation reviews.
• Professional Training and Development.
• Employee Recognition Awards.
• Peer Mentor Program
• And Much More!

• Apply online only. No e-mail, hard copy or third-party resumes accepted.
• Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO).
• Merrick is an Equal Opportunity Employer, including disability/vets.
• Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.