Administrative Assistant

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.

As a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.

The work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!

About the Role

MWH is currently seeking a qualified Administrative Assistant to support project work group in Henderson, NV.

Essential Functions

• Schedule appointments; update calendars; assist with travel arrangements.
• Schedule meetings, coordinate meetings; prepare draft-meeting minutes.
• Represent the company for reception including answering phones and greeting visitors.
• Administer site badging and meet with or direct visitors to assist in getting the visitor to the appropriate site location
• Provide information by answering questions and requests.
• Monitor and process routine administrative items such as accounts payable, expense reports, supply requisitions, personnel transaction forms, including change of status, prospective employee interview scheduling, and new hire orientation.
• Maintain various project/vehicle logs, including vendor insurance, daily reports, rental equipment, and material purchase and utilization logs.
• Collect Weekly/monthly/quarterly data for Client and MWHC reports
• Perform client/job/contract set up.
• File (paper and electronic); fax; copy; distribute mail.
• Set up and maintain files
• Project Document Controls as requested and needed
• Prepare shipments and overnight packets.
• Maintain records, create and maintain charts, graphs, spreadsheets and databases.
• Draft correspondence; proofread documents; assist with preparation of presentations.
• Interface and maintain liaison with program and project management, stakeholders, client, contractors, and other consultants on program and project administrative activities.
• Participate actively with other administrative support staff in assisting other teams, within and external to the project, as needed.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Plan/coordinate on- and off-site catering and employee events.
• Work in a manner to ensure personal safety and that of fellow employees by following company health and safety guidelines and policies.
• Various other administrative duties as assigned.

Basic Qualifications

• Minimum of five (5) years of experience providing administrative support.
• High School diploma or equivalent.
• Proficiency in Microsoft office (Word, Excel, PowerPoint), and Outlook (Calendar and Address functions). Ability to learn other software programs as needed.
• Willingness to step in and lend a hand on any administrative requests for the project.
• Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; reinforce excellence as a fundamental priority.
• Able to handle confidential and time-sensitive information with discretion and independent judgment.
• Self-motivated and proactive; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency.
• Able to produce high quality work consistently on multiple assignments, in a deadline-driven environment; superior organization and project management skills. Ability to anticipate and seek out needs, and ask for further clarification when necessary.
• Positive attitude and flexibility in environment of tight deadlines, frequent interruptions, unresolved problems, changes, and unexpected events.
• Superior interpersonal skills, telephone manner, and knowledge of business protocol; strong belief in customer service.
• Able to develop and maintain cooperative, enthusiastic, flexible, and effective working relationships with clients and team members.

Preferred Qualifications

• Previous experience working in the construction industry; previous administrative experience on larger construction projects working daily on a client site would be ideal.
• Basic project controls/project accounting experience

Benefits

• Group health & welfare benefits including options for medical, dental and vision
• 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accident, critical illness, and hospital indemnity
• Paid Time Off (15 days/year)
• Sick Leave (5 days/year)
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%)

MWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company's multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.

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