Event Specialist - TTU

Lubbock

40078BR

Honors College

Position Description

Assists with the development and implementation of special events. Facilitates production of events by communicating with vendors, guests, internal staff and customers.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

https://www.depts.ttu.edu/honors/

Major/Essential Functions

• In collaboration with administration and Honors College staff, coordinate College-level events. Support Coordinator for Engagement in College-level events that support the College House System.
• Manage all aspects of planning and executing events within the Honors College.
• Work across campus and community partners facilitate successful events.
• Work with the Associate Director of Systems and Administration to create event budgets, invoices, and payments.
• Working with vendors on caterers, decorators, music, etc.
• Manage the setup/cleanup of the event, including decor, flyers (when appropriate), entertainment, transportation, and invitee lists.
• Facilitate parking passes as needed for guest speakers, entertainment, etc.
• Attend Monday Huddle meetings to communicate about events and support College-level staff events.
• Other duties as assigned.

Required Qualifications

Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.

Preferred Qualifications

Two years' work experience involving detailed work and event planning.
Excellent written and verbal communication skills.
Demonstrated ability to handle large volume of work.
Demonstrated ability to work with students, customers or clients.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Part Time

Pay Basis

Hourly

Minimum Hire Rate

17.77

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

M-F, 10am-2pm (hours can be flexible)

Grant Funded?

No

Job Group

Office and Admn Wkrs All Other

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.