ASM Financial Specialist

As part of the Student Affairs Business Office, the ASM Financial Specialist will work directly with students and staff to support the operations of the Associated Students of Madison (ASM), the UW-Madison student government. This position will work directly with ASM student leaders and students from Registered Student Organizations (RSOs) that seek to access student segregated fees, helping students to navigate a complex environment in a prompt and friendly manner.

The ASM Financial Specialist will track expenses and funding for student groups, while providing hands-on guidance that aligns with university and ASM policies. This position will develop financial reports, reconcile expenses, and work with various campus partners for the benefit of student organizations. Tasks include helping students navigate payments, reimbursements, and purchases through several university finance and HR systems. Occasional evening meetings with students may be needed. While the position is financed-focused, it requires an individual with a passion for working with, advising, and offering support to our students.

• 20% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• 10% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 10% Reallocates expenses to appropriate funding strings
• 10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• 15% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• 5% Reviews transaction processing internal controls and recommends policies and procedures
• 5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• 5% May train staff on financial processes and best practices
• 20% Responsible for hiring student employees in the payroll system for ASM and coordinating their onboarding activities

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required abilities, skills, and experiences:
* 1 year of working experience in general financial/accounting, administration, operations, and/or customer service roles or relevant student experience.

* Proficiency with computer software/applications, Microsoft Office suite, and data entry techniques.

* Ability to communicate with staff and students of various backgrounds with clarity and precision, both written and verbal.

* Excellent organizational skills and the ability to manage and prioritize tasks/projects in a fast-paced environment

Preferred knowledge, skills, and experiences:
* Knowledge of University, State, Federal, and/or Non-federal rules and regulations

* Familiarity with UW-Madison systems such as WISER, ShopUW+, and e-Reimbursement

* Experience with Payroll systems (Oracle PeopleSoft/Workday preferred)

* Experience interpreting and analyzing financial policy and procedure

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location upon supervisor and department/Student Affairs division approval.

Ongoing/Renewable

Minimum $54,000 ANNUAL (12 months)
Depending on Qualifications
While the typical salary for this position is between $54,000 and $59,000, depending on qualifications and experience, we anticipate filling the role at the lower end of this range. Only candidates with extensive relevant experience will be placed at the higher end of this range.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Student Affairs at the University of Wisconsin-Madison is led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

To begin the application process, please click on the "Apply Now" button. As part of your application, you will need to upload the following documents:

1. A current resume.
2. A cover letter that addresses your experience and qualifications relevant to this position.
3. A list of at least three professional references, including their contact information.

The application must be completed and submitted by the deadline to be considered for this position.

Angel Cartagena
angel.cartagena@wisc.edu
608-890-2570
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Financial Specialist III(FN008)

A04-STUDENT AFFAIRS/ASM/ASM

Academic Staff-Renewable

310390-AS