Administrative Analyst

University of Arkansas
United States, Arkansas, Little Rock
2801 South University Avenue (Show on map)
Dec 21, 2024
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: Type of Position:Clerical Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas at Little Rock The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180. For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180. Department:Donaghey College of Science, Technology, Engineering & Mathematics Department's Website: Summary of Job Duties:The Administrative Analyst is responsible for providing administrative support for faculty research under the direction of the Dean. This position is governed by state and federal laws and agency/institution policy. Qualifications: Required Education and/or Experience: The formal education equivalent of an Associate's degree; One year of specialized training in business management, business education, or a related field; Three years of experience in a specialized or related field applicable to work performed. Preferred Education and/or Experience: Bachelor's Degree in business, finance, account, or related field Customer Service Experience; Grant Management Experience; Office Management Experience. Job Duties and Responsibilities: Establish budget spreadsheets and tracking expenditures for the various grants/foundation accounts that have been awarded; Provide support for the onboarding of new grant personnel such as providing instructions for navigating the new-hire process, filling out key card and network access requests, and ensuring that HR policies are followed; Responsible for payroll issues related to grants; Assist in preparing and reviewing budgets and cover letters for research grants and contracts; Process relocation reimbursements for new faculty; Process grant re-budget requests; Process quarterly budget reports on grants for PIs; Process PAAs, PAPs, Costing Allocation, etc. as they relate to grants; Timekeeper for college; Perform other duties as assigned. Knowledge, Skills, and Abilities: Knowledge of staff management and support functions; Ability to develop collegial working relationships within the unit and across campus; Strong verbal and written communication skills; Ability to present and communicate complex technical information, and problems, provide alternative solutions to a broad range of technical and non-technical staff; Strategic thinking, analytical skills, and problem-solving skills; Project management skills and knowledge of the tools/processes used to deliver projects; Great organizational skills; General business, budgeting, and personnel experience; General computer skills including a willingnessto learn new systems (e.g. Workday); High level of accuracy, extraordinary attention to detail, solid proofreading skills; Ability to multi-task and adhere to deadlines; Advanced Microsoft Office skills particularly with Excel and Word; Work experience in a higher education setting. Additional Information: Salary Information: $34,327 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Lana Swope Director of Finance ljswope@ualr.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check, Sex Offender Registry The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Talking Frequent Physical Activity:Reaching, Repetitive Motion Occasional Physical Activity:Grasping, Lifting, Pulling, Pushing Benefits Eligible:Yes