Sr. IT Purchasing Specialist

Job Details

Job Description

Job Summary

This individual will control and manage all aspects of the purchasing cycle for hardware, software, and other contractors or services for the IS&T department. This individual will also assist non-IS&T Jefferson employees needing to purchase IT equipment or services by providing product and process advice, consulting, and purchasing-related communications and follow-through. Other responsibilities include managing full-time and temporary purchasing agents and initiating and managing vendor price and service negotiations, contracts, and license agreements.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Leading IT procurement efforts for equipment, software and related IT services
• Consult with clients to manage, maintain and track IT purchasing requests and provide guidance on established processes for equipment purchases, budget and delivery estimates
• Communicate bulk requests with vendors and internal inventory team; follow inventory management process and communicate updates to clients and vendors
• Manage vendor relationships to ensure up to date product pricing, handle escalated issues and oversee vendor Jefferson websites to reflect the standard hardware and software offerings available for client purchases. Obtain competitive bids and negotiate prices.

• Handle all escalated IT procurement issues or service issues
• Liaise with IT PMs to manage large IT purchase requests

Competencies (Knowledge, Skills, and Abilities Required):

Effective Communications - Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

Interpersonal Relationships - Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner

Service Excellence - Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner

Flexibility and Adaptability - Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed

Managing Multiple Priorities - Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation

Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy

Calendaring - Knowledge of and ability to use office electronic calendaring software and capabilities

Problem Solving - Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations

Familiarity with desktop operating systems, applications, and hardware is required, particularly with Dell and Apple equipment. Ability to work independently, and answer client questions/make recommendations regarding their hardware and software needs. This individual must have outstanding organizational skills and be able to maintain a complex procurement and tracking process. Background in desktop support is a plus but not required.

Minimum Education and Experience Requirements:

High School Diploma Required; Bachelor's Degree preferred

AND

Experience:

7 - 10 years of experience in a procurement/technology role

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.