Grant Operation Specialist

Rutgers University

United States, New Jersey, Newark

Jan 12, 2025

Position Details

Position Information

Recruitment/Posting Title	Grant Operation Specialist
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	School of Criminal Justice
Overview	The School of Criminal Justice at Rutgers University-Newark was founded in 1974 by an act of the New Jersey Legislature-the only school in America with this kind of legal charter. Its purposes have always been to (1) produce scholarship of the highest quality on crime and justice (2) provide state and local justice agencies with crucial evidence and consultation about the policy and practice of criminal justice, and (3) produce graduates who take their places as productive and respected scholars in the field.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Grant Operations Specialist. This position will support Rutgers University School of Criminal Justice. This position works under the direction of the SCJ Business Manager. This position is responsible for all but not limited to the following: Oversees pre-award, post-award, and award closeout administration for all grants. Build and maintain funding sources database (grants and foundations) Manages funded grants to ensure accurate accounting; record keeping, reporting, data analysis, and budgeting under the School of Criminal Justice and its research centers Develops financial reports for sponsoring agents to ensure compliance with required grant reporting Fulfills the management of purchasing, and personnel activities Serves as Purchasing Card Preparer for the School of Criminal Justice
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	69031.00
Annual Mid Range Salary	87377.00
Annual Maximum Salary	105722.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in Business Administration, Public Administration, or related field or equivalent practical experience. Also requires a minimum of two years of relevant grant and/or finance administration profession experience in a financial/accounting function particularly in the area of grant management, excellent communication skills, and computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent oral and report writing skills as well as the ability to handle and prioritize multiple task. Pre- Award & Post Award Grant Administration experience is required
Preferred Qualifications	Masters degree preferred Familiarity with using Excel, Tableau, Grants.gov, NSF Fastlane, and Fluxx systems a plus
Equipment Utilized	Rutgers Financial Systems, Tableau, RAPSS, Grants.gov, NSF Fastlane, Spreadsheet Software, Teams and Zoom.
Physical Demands and Work Environment	Office Setting, occasional New Brunswick travel for trainings.
Special Conditions

Posting Details

Posting Number	24ST2834
Posting Open Date	12/11/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement